Quotations are hereby invited for the following: Implementation of a comprehensive "Board Pack System". This system is expected to streamline the board meeting preparations, enhance document management: Virtual access (cloud based): 15 Users + two administrators (DigiTech): The Board pack system should be able to: • Uploading of board meeting packs (Document Management - collect, upload, store, track, and share all electronic documents in a centralized location for quick access), • Store and archive old board meeting packs (Secure data storage – the ability to securely store data to prevent data loss or breaches), • Resource centre for the Board, • Meeting set up on a group calendar (Meeting Management – ability to coordinate schedules and organize board meetings), • View, mark up, and annotate material (Meeting and document notes), • Share comments and inputs (Collaboration tools - Provide a channel for team members to share media files, communicate and work together), • Safety of information imperative, • Provide for digital signatures (Voting and resolutions), • Secure messaging, • Board presentations, • Offline and online accessibility to prevent the download of documents, • Minutes management - the ability to record and distribute meeting dates, times, attendees, and agendas, • Approval process control - the ability to manage the process of evaluating documents or requests submitted for approval, • Access controls/permissions - the ability to define levels of authorization for access to specific files or systems, • Calendar management - the ability to create schedules, organize meetings, prioritize tasks, track deadlines, and share these details with others, • An audit trail – the ability to provide sequential records detailing the history and events related to a specific transaction, • Encryption (data at rest and on transit) - the solution must utilize strong encryption protocols to ensure the security and confidentiality of the documents. Compatibility: • IOS, Android, Windows and Mac. Support: 24 hour support to be provided. (Tender №106703996)